Figma

Figma Design

When creating and managing Figma design files, it's important to follow consistent naming conventions, keep files properly organised, and ensure the right people have the right level of access.

Creating a new Figma file

New Figma files must be named following our conventions and moved into the correct project folder. Without this, files default to your personal drafts and remain invisible to the rest of the team.

Create new design file

  • Navigate to + New Design File

Rename file

  • Click on the field in the top left corner
  • Name the file following our naming conventions
Creating a new Figma design file Renaming a Figma file in the top left corner

Move Figma file

Move your file into the correct project folder as soon as it's created. This keeps it accessible to the wider team and ready to share externally when needed.

Some clients have their own dedicated team space in Figma, while most other client work lives within Jaywing AU.

To move a file

  • Click the dropdown next to the file name
  • Select Move... from the dropdown

Select project/folder

  • Search for the folder name, or select from the list
  • Click Move

Note: Remember to file in the correct job folder with the correct job number.

Moving a Figma file into a project folder

Amending notifications

By default, once you edit a Figma file you will automatically receive notifications of ALL comments on that document.

We advise that you change this preference to only receive notifications when you are directly tagged or replied to.

To change notifications

  • Navigate to the base panel and select the Comment icon
  • In the Comments panel (top right), select the three dots icon
  • Select Just mentions and replies
Changing Figma comment notification settings to just mentions and replies

Sharing permissions

It's important that only internal access is granted to the Figma core design file.

By default all Jaywing internal team members will have view access. To avoid any bottlenecks later down the line, change this to edit access for the internal team.

To edit permissions

  • Navigate to the top right and click + Share
  • Click on Anyone in Jaywing
  • In the What they can do section, click Edit

Advanced options

  • Untick Viewers can copy, share, and export from this file, this controls external parties from duplicating our working files
Figma sharing permissions for prototypes

Creative Dept Figma Projects

We have one team for all of our Jaywing AU clients and one team for each of our OES brands.

Figma should follow the same naming conventions as mentioned previously.

Projects

  • Labelled with project number and description
  • e.g. 300731 QUT - Emergency & Disaster Relief

Design Files

  • Labelled with project numbers and version control
  • Master working file: 300731 QUT Emergency & Disaster Relief-v0
  • Client presentations: 300731 QUT Emergency & Disaster Relief-v1, -v2

Assets

  • Save logos, images and other assets on SharePoint in the project folder

Note: The master file features pages for each version and is the designer's space for all working files.

Figma project structure showing teams, projects and design files