Finance
Finance Month End
Overview
To help Finance wrap up the month-end process, the following deadlines apply to all relevant teams. A reminder email is sent monthly - set a recurring calendar reminder so nothing slips.
Unless stated as urgent or given a specific date, Finance reviews and sends client invoices around mid-month (14th/15th) and EOM, with the review and invoicing process starting 3 days before EOM.
Urgent requests must be flagged via email, Slack, or phone - do not rely solely on comments in the client action sheet, as it is not monitored continuously and urgent items may not be seen in time.
Project Managers
Excluding Media Team
Deadline 1 - Sales
Third last day of the current month
Ensure all sales are confirmed - including new clients, new retainers, projects, and any budget increases or decreases. If confirmed after this deadline, push revenue and budget dates to the following month.
Deadline 2 - Revenue
EOD 1st of the following month (e.g. July revenue by 1 August)
Confirm all revenue for the month. If budgets are approved after this deadline, push revenue and budget dates to the following month.
PPC Team
Paid Media
Deadline
2nd of each month
- Complete the paid media sheet with sales and revenue confirmed
- Allocate amounts for Google so Finance can get an initial view of the fee - Finance will update to actuals once billings are finalised
Studio Team
Creative Studio
Deadline
Per the deadlines above
Leave your comments in the revenue and invoicing sheet as per previous months, in line with the deadlines described above.