Productive

Timesheets

All time is tracked in Productive. Log your hours daily against the correct project and service. Accurate timesheets are essential for budgeting, resourcing and client reporting.
Below are three methods to input time, and how to add absences for personal or annual leave.

Timesheet Time Entry Method

  • Go to Time in the top navigation, then select My time
  • Switch to Timesheet view to see a weekly summary across all projects
  • Each row shows a project and service combination with hours logged per day
  • The weekly total is shown at the top
  • If you have repetitive budgets or tasks, press the pin icon next to the budget name to retain it in the timesheet area for the duration of the budget
  • Enter time and link a task - all time entries must link to a task
  • Notes are optional but welcome for complex time entries that may need explanation, as the task title usually features enough detail
Productive timesheet weekly summary view

Internal Non-Billable

Not all work is client-billable. When logging internal time, use the Jaywing Internal Non-Billable project/budget and select the task that most accurately reflects what you worked on.

Jaywing PTY Ltd / Internal / Non-Billable
▼ Common Tasks 14
Other (Make a note)
Admin
Internal Meetings (non-client)
Standup/internal meetings
Training
Personal Development / Training
Handover
Travel
Resourcing Planning
Service Strategy/Planning/Development
Agency Strategy/Planning/Development
Monthly Industry Slides
Google Marketing Live
Google Hacking
▼ Recruitment 2
Recruitment
Interviews
▼ Company Events 1
Company Socials

Internal New Business

Any time spent on pitching, proposals, or business development should be logged on the Jaywing New Business project/budget and select the task that most accurately reflects what you worked on, or create a task for the specific pitch.

Jaywing PTY Ltd / New Business
▼ Sales 5
Admin
Deck Creation
Internal Meetings
Pitching or Client Meetings
Business Development / Pitch / Sales
▼ Pitches & Proposals 5
SEO: Intuit (Quickbooks & Mailchimp)
PPC: FSI
PPC: United Rentals
SEO: Dan Murphies & BWS
Fiji Tourism
► Digital Experience 20
► 3Scoops Brand + Creative Proposals 3

Task Time Entry Method

  • Open any task and click the Time tab
  • Use the Service dropdown to search for and select the correct project service
  • Select the date, enter hours and add a description note
  • Click Save entry
Adding a time entry from the Time tab inside a task

Timer Time Entry Method

  • Open a task in Productive
  • Click the play button at the top of the task panel to start a timer
  • The timer runs in the background while you work
  • Stop it when done and Productive will prompt you to save the entry
Starting a timer from a Productive task

Add Absence

  • All leave must be logged in Productive, including sick leave and annual leave
  • From the Productive Home dashboard, click the + button in the top right
  • Select Absence from the dropdown
  • Select your dates using the calendar
  • Choose an absence category - Sick Leave or Staff Leave
  • Add a note if relevant and click Book
Booking absence in Productive